How to View Daily Reports

Understanding Daily Reports What is a Daily Report? A Daily Report in Cloudica™ is a comprehensive feature that provides a detailed log of an employee's workday. It tracks the hours worked, tasks completed, and applications used, offering managers a clear view of how time is allocated, and productivity is maintained. Why Are Daily Reports Important? Daily Reports are crucial for several reasons:

• Accountability: They provide transparency into employees' daily activities, helping managers ensure that time is being used effectively.
• Data-Driven Decisions: With detailed insights into work patterns, managers can make informed decisions about workload distribution, process improvements, and resource allocation.
• Performance Tracking: Daily Reports allow for regular monitoring of individual and team performance, enabling timely feedback and interventions. 
• Remote Work Management: In a remote work environment, these reports offer a virtual equivalent of monitoring in-office activities, helping maintain productivity and engagement. 

Identifying When a Managed User Creates a Daily Report When a Remote User saves their Daily Report, managers and owners will be notified in their Application Dashboards. Here’s how you’ll know:  1. User Data Highlighting: In the Virtual Workspace, the Snapshot Pie Chart of the User Data box will turn pink, indicating that a new Task Report has been saved. 2. Notifications: You will receive a notification directly in your dashboard, alerting you that a Task Report is ready for review. How to View a User’s Daily Report View Through the User Data In the Virtual Workspace dashboard, each remote user has a User Data box that displays essential information such as the latest screenshot, total worked time, idle time, and more. When a user saves a Daily Report, their Snapshot Pie Chart in the User Data box changes from teal to pink, signaling that the report is available for viewing. To access the User’s Daily Report: 

• Right-click on the User Data box or click the kebab (three vertical dots) menu in the upper right corner. 
• Select "View Daily Report" from the menu options.

This action will open the user’s Daily Report for review. Display Users with Daily Reports Only  To streamline your view and focus only on users who have submitted Daily Reports:

• In the dashboard's left panel, click the Filter with Daily Report button located under the Date Picker. 
• To return to the full view of all User Data, simply click the Filter with Daily Report button again to disable the filter.

View Through the User's Last Activity When a Task Report is saved, the applications used in the report are highlighted in pink within the user’s Last Activity, which shows the user's most recent data. You can easily view the Task Report associated with a specific application by opening the Daily Reports presentation. To view the Task Report for a specific application:

• Click the User Data Box highlighted in pink. This will open the user’s Last Activity, displaying their most current data. 
• In the drawer, any application screenshots highlighted in pink are part of the user’s saved Task Report. 
• Right-click on a highlighted Application Screenshot. 
• Select View Task Report from the menu.

View Through Notifications  Notifications provide an alternative way to access Daily Reports. When a Remote User saves a Daily Task Report, you will receive a notification. To view it: 

• Click the Notifications button in the dashboard header. 
• The Notification menu will open, displaying recent notifications. 
• Click on the specific notification related to the Remote User’s Task Report to open it. 

Know how to set up the Email Notifications and receive the Daily Reports via email.  Navigating the Daily Report The Daily Report page in Cloudica™ offers a user-friendly interface for managers to review and analyze employee activity. Here's how to navigate it:

• User Navigation Panel: This section lists all users who have saved at least one Task Report. Clicking on a user's avatar will display their Daily Report. The user whose report is currently being viewed will have a teal outline around their avatar.
• Slides:Each user’s Daily Report is made up of multiple slides, with each slide representing an individual Task Report. The number of slides following the Title slide indicates how many reports the user has submitted. The slide currently being viewed is outlined in white. 
• Navigation Arrows: Use the arrows to move between slides. The total number of slides and the current slide number are displayed as you navigate. 
• Mute Button: The Mute button controls the background music for the presentation. By default, it is muted. 
• Unreported Apps: This button opens the page showing which applications were used by the user but not included in any of the reports for the selected date.
• Play/Pause Button: This button allows you to pause or resume the slide presentation.
• Comment Button: Opens the Comment Section, where Users and Managers can leave messages and tag the reports and applications.
• Comment Section:Allows you to read comments or leave messages about the report. You can also use productivity tags, such as Productive, Excellent, Irrelevant, or Violation, to provide quick feedback.
• Mini-player:Minimizes the Daily Reports player to the corner of the browser, allowing you to continue viewing while navigating through other Cloudica™ modules. The mini-player remains visible above other module dashboards.
• Close Button: Exits the Daily Reports Player. 
• Watch Icon: This shows the number of users currently viewing the same report, and when you hover over the icon, it displays their names.
• Speed Button: Adjusts the playback speed of the report presentation, allowing you to control how fast or slow the slides or screenshots progress.

Detailed Breakdown of Report Slides Title Slide  The Title Slide is the introductory page of the Daily Report presentation. It includes: 

• User’s Full Name or username 
• Time In and Time Out 
• Worked Time and details of the most used application 
• Idle Time and the longest idle period for the selected date 
• User’s Snapshot: If the user has no snapshot, it is replaced with a random screenshot. 

Task Report Slide  Each Task Report is presented on its own slide within the Daily Report. Key elements include: Task Report Title: This is the initial display of the Task Report Slide. It shows the

• Task Report Title 
• Time Range or Worked Hours 
• Summary 
• Application count
• Screenshot count 

• Screenshot Highlights: Bars at the top of the slide represent screenshot highlights. 
• User Avatar or Initials: Displayed in the upper-left corner. 
• Screenshots: These images change every two seconds and loop continuously. 

Task Information: Located at the top of the slide, includes: 

• Username
• Title 
• Time Start and Time End       If the Task Report was created through `By Apps Used`, Time Start and Time End are hidden. 
• Summary 

Application Details: Displayed at the bottom, shows: 

• Application Name based on the screenshot 
• Notes associated with the task 

Learn how to create Daily Reports. Navigation Key Shortcuts Here are the keyboard shortcuts you can use to navigate through the Daily Reports player:

• Space Bar: Pause/Play the presentation 
• Left and Right Arrow Keys: Move to the previous or next screenshot within the Task Report slide 
• Up Arrow Key: Go to the previous slide 
• Down Arrow Key: Move to the next slide
• Comma (,): Switch to the previous user's report 
• Period (.): Switch to the next user's report 

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