Cloudica: How to Use the Addendum

How to Use the Addendum

The Addendum feature of the Timesheet lets you adjust or add time to an employee’s work hours. It serves to correct, clarify, or supplement a user’s work hours.

To adjust a user’s work time in the Timesheet table, do the following steps:

Hover a user’s Work Time until the text box appears.
Click the text box.
Edit or type the new work time. The format should be in 0h 00m.
Press Enter on your keyboard or click outside the text box to save the changes.

A pencil icon will appear beside the modified time to indicate that it has been edited. For a customized date range table, the word “Edited” will appear above the adjusted time.

To see the original or unedited work time of a user, hover over the adjusted time and a tooltip will appear with the information:

Original reported time
The user who amended the time

How to add notes to the Timesheet Addendum

Notes can be added when a user’s work time is adjusted. The note can contain the reasons for changing the work hours.

Aside from text, the following can be attached to the note:

Photo
Video
File
Cloudica™ Data Link

To add Notes to the Addendum, follow the steps below:

After entering the adjusted work time, right-click on the addendum or adjusted time of the user. A Notes modal will pop up on the page.
Click the text box.
Type the reason for the Addendum.
Click the send button to save the note.

To view the added Note and attachment, right-click on the user's adjusted Work Time.

If you want to attach files to the note, do this before saving the note:

Below the text box,

Click the photo button to add an image.
Click the video button to add a video.
Click the file button to add a document.
Click the cloud button to add a Cloudica™ Data link.

Once a note is saved, a note icon will appear beside the adjusted time.

How to edit a photo attachment

Before sending an attached photo as part of the Addendum note, images can be edited within the Notes modal.

After uploading the photo to the Notes modal, the image will display below the text with the Image Edit Settings on the left side of the photo.

The Image Edit Settings consist of:

Title ButtonAllows you to add a title to the image.
Annotation ButtonLets you add shapes and text in the photo.
Crop ButtonLets you crop the image.
Rotate Clockwise Rotates the image clockwise.
Rotate CounterclockwiseRotates the image counterclockwise.
Delete ButtonDeletes or removes the image as an attachment.

How to annotate a photo attached to a note

After uploading a photo, click the Annotation button on the side of the image.
The Annotation widget will open with the image.
Use the Shape Tool to add squares or rectangles.
Use the Text Tool to add texts to the image.
Click the Done button to save the annotations made.

After the annotation is saved, the Annotation widget will close and goes back to the Image Edit Settings.

Read more on how to use the Annotation Tool.

Addendum can be used in scenarios such as:

if the employee or team member is designated for field work and is unable to use the desktop app;
if the user forgot to turn on the app in time for his/her scheduled log-in but is present during the entire work day; or
if the employee has a task that needs to be accomplished beyond or outside of his/her regular schedule.